ArtPearl, thanks for numbering the choices.

There isn't a way to send out mass emails/IMs (even for staff) so I couldn't really send out to everyone. Well, not without enough copy/pasting to make my hands fall off :tt2:

Anyway please do all let me know what seems to be the most favoured solution. 
I think part of the problem is that we all have different preferences and visions for how we'd like it to work... 
Don't worry about how complex you think something might be to implement. Just go for "ideal world" scenarios.

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"you are terrifying
and strange and beautiful
something not everyone knows how to love." - Warsan Shire