***"Well, to be quite honest, the admins were not aware of the various challenges going on unattended until it was brought to our attention."

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Where I work we know who is responsible for what.
We don't just stumble across problems.
Surely  it's someone's job is to run the challenges?
It' pretty simple really, you take the submissions, you look at them and approve them, then close the challenge.
My 13 year old daughter could do this in the dark.
What is so complex about running this type of thing! A chook raffle.
The last, the very last I'm just not going to bother anymore. The whole thing's  become a joke.
Who is your supervisor?