Thanks for the reply Stacey, but you know as well as I do in the past years this very contest, and many like it have been extended for various reasons... I find it hard to believe that this year it was impossible to achieve just that...

In my case I was notified 7 minutes prior to the deadline that I didn't add to my description I painted it in photoshop... I did submit the image an hour before the deadline... It took an admin almost an hour to tell me I needed to add that... But was given 7 minutes to ammend it. I literally missed by seconds...

An admin had the ability, or definitely should have the ability to add that information to the submission with the artists permission. A simple You forgot to say what you used to paint this can I just add that for you would have saved a world of hurt, and wouldn't have cost the admin anu more time than it did for him to tell me I needed to re-submit...
 
If your software has only the option of approve, or reject an image as part of the submission proccess, you should look into adding hold for a second opinion, or ammending as needed... I run my own forum and gallery with this option as a simple solution... 

That's fine if these is your rules. My argument is maybe some rules have to be modified, or at least give your admins more leaway... My situation cannot be the norm, so making some allowances can't be that big of a burden on your staff...

I'm quite sure the state is only strict with regard to what your rules state... Please look into loosening them up a bit...

Kindest regards.